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General Guidelines for Faculty Scholarship Grants
Grants are only awarded to full-time faculty members.
Each full-time faculty member is eligible for one grant (either $700 or $1300 per academic year) AND one release time grant (including online course development grants) per academic year. In the case of collaborative projects in which two or more full-time faculty members at Avila University present original research at a national conference (thus qualifying for the $1300 grant), the maximum award is $2600. Each member of such a collaborative research project remains, like all faculty members, only eligible for one faculty scholarship grant per year.
Faculty should apply in the semester prior to that in which the activity will occur (although retroactive applications will be accepted.)
The applicant is welcome to make his or her own version of this form. The applicant must simply follow the organization of the form and include all information requested.
Applications must be completed in Word and emailed as an attachment, first to the applicant’s dean, for approval, and then forwarded by the dean to Elise Hiatt (email@example.com). Please write “Faculty Scholarship Committee application” in the subject line of the email.
Only complete applications forwarded by the applicant’s dean will be considered.
All applications must be emailed by the dean to Elise Hiatt before 5 PM on the deadline. No late applications will be accepted for any reason.
All decisions of the Faculty Scholarship Committee are final. Notification of the outcome of the Faculty Scholarship Committee will come from the chairperson of the committee.
No post-grant report is necessary once the applicant has received written confirmation from the chairperson of the Faculty Scholarship Committee. The more detailed application replaces the old system of an application and a post-grant report.
PLEASE NOTE: All receipts for reimbursement must be submitted within 60 days of the end of the trip/event, or by June 1, whichever comes first. (Receipts for events that occur in June must be submitted immediately).
Summer Grants: Faculty who plan to attend or present original scholarship at meetings held during the summer after June 30 (i.e., after the conclusion of the academic year) may apply for a faculty scholarship grant in the prior spring semester. Approval of a proposal ensures funding for attendance of such a summer conference, but reimbursement, even for expenditures prior to the end of the fiscal year, will be delayed until after 1 July. Such summer grants will count as the faculty member’s grant for the academic year in which reimbursement occurred, i.e., the next academic year.
In the rare case that all funds are not exhausted following the last deadline for grants of the academic year, then the committee will solicit further applications from faculty members. The committee will communicate such a call for further applications and the criteria for such applications to all college or school deans and other avenues to inform the faculty as a whole.
- $1300 Faculty Scholarship Grants will be awarded only for the presentation of original scholarship at a national or international conference, exhibition, competition, festival, etc. Research or the research proposal must have been formally peer-reviewed and accepted, or an invitation to participate must have been issued by the sponsoring organization; $1300 grant applications must be accompanied by a letter from the organizer of the event or a copy of the preliminary program. In the case of collaborative projects in which two or more full-time faculty members at Avila University present original research at a national conference (thus qualifying for the $1300 grant), the maximum award is $2600.
- The general criterion for all grants remains the promotion of original scholarship that generates new knowledge within one’s discipline. Thus, presentations of original scholarship at a national conference (i.e., those eligible for $1300 grants) will generally receive preference over all the activities listed below (i.e., those eligible for $700 grants.) The $700 grants are designed to support faculty members in the activities broadly defined below. Note that priority will be given in the order in which they are listed. In the case of funding shortfalls when applicants engage in similar activities, the committee may review past funding to encourage the broadest participation of faculty members in scholarly activities.
- Presentation of original scholarship at a local or regional conference, exhibition, competition, festival, etc.
- Invitations to chair, comment, attend, or teach based on expertise.
- Committee work as officer or organizer at conferences, etc.
- Workshops or training that enhance professional abilities in an academic or community setting. Note: This does not include seeking a degree that is necessary as a condition of employment at Avila. Faculty requesting support for degree completion must apply directly to the Office of Academic Affairs for tuition reimbursement and the dissertation sabbatical for degree completion.
- Research money for research expenses, such as travel, etc.
- Attendance at a conference as an observer.
- Purely institutional matters pursued by faculty members (i.e., activities related to program or university accreditation, advising, administrative development, etc.) will be considered but only if focused on individual faculty needs. Any such application must demonstrate that other funding is not available.